Privacy Notice

Overview

Version: 06.09.2023

Registrar: Intentface Oy, 3387905-8, Linnankatu 3 A 24, 20100 Turku Finland.

This Privacy Notice applies to information we (Intentface Oy) collect about individuals who interact with our services. It explains what personal information we collect and how we use it. If you have any comments or questions about this notice, feel free to contact us at dev@intentface.com.


Personal data that we process

The following table explains the types of data we collect and the legal basis, under current data protection legislation, on which this data is processed.

Purpose Data (key elements) Basis
Enquiries related to our information about the Company, its services and employment opportunities Name, email, message Legitimate interests - it is necessary for us to read and store your message so that we can respond in the way that you would expect.
Applying for a job Name, email, country of residence, job history and other information you decide to provide us Consent - you have given your active consent.
Website functionality Website activity collected through cookies and similar technologies Legitimate interests - it is necessary for us to store a small amount of information, usually through cookies, to deliver functionality that you would expect from our services.
Performance of a contract, legal obligation Name, email, country of residence, payment related information Legitimate interests - it is necessary for us to process this data to offer our services to us.

How we use your data

We will only use your data in a manner that is appropriate considering the basis on which that data was collected, as set out in the table at the top of this policy.

For example, we may use your personal information to:

  • reply to enquiries you send to us;
  • process your job application;

When we share your data

We will only pass your data to third parties in the following circumstances:

  • You have provided your explicit consent for us to pass data to a named third party;
  • We are using a third party purely for the purposes of processing data on our behalf and we have in place a data processing agreement with that third party that fulfills our legal obligations in relation to the use of third party data processors; or
  • We are required by law to share your data.

Currently all data is stored inside the European Union. If necessary, we will only pass data to third parties outside of the EU where appropriate safeguards are in place as defined by Article 46 of the General Data Protection Regulation.


How long we keep your data

We take the principles of data minimization and removal seriously and have internal policies in place to ensure that we only ever ask for the minimum amount of data for the associated purpose and delete that data promptly once it is no longer required.

If you stop using our services, your data will be deleted immediately unless we have legal obligation to hold it.

Where data is collected based on consent, we will seek renewal of consent at least every three years where applicable.


Rights you have over your data

You have a range of rights over your data, which include the following:

  • Where data processing is based on consent, you may revoke this consent at any time and we will make it as easy as possible for you to do this (for example by putting 'unsubscribe' links at the bottom of all our marketing emails).
  • You have the right to ask for rectification and/or deletion of your information.
  • You have the right of access to your information.
  • You have the right to lodge a complaint with the Office of the Data Protection Ombudsman if you feel your rights have been infringed.

A full summary of your legal rights over your data can be found on the Office of the Data Protection Ombudsman website here: https://tietosuoja.fi/en/home

If you would like to access the rights listed above, or any other legal rights you have over your data under current legislation, please get in touch with us with the contact details provided above.

Please note that relying on some of these rights, such as the right to delete your data, will make it impossible for us to continue to deliver some services to you. However, where possible we will always try to allow the maximum access to your rights while continuing to deliver as many services to you as possible.


Usage tracking

We utilize usage tracking, including use of cookies and similar technologies, to improve our services and to notice any errors users might encounter when using our services.

The data is collected anonymously and does not contain any personal information.


Modifications

We may modify this Privacy Policy from time to time and will publish the most current version on our website. If a modification meaningfully reduces your rights, we'll notify people whose personal data we hold and is affected.